Finance and Adminstration Manager – Al Kufrah, Libya (National Position) - Premiere Urgence Internationale

The organisation
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 200 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 7 million people in 22 countries – in Africa, Asia, Middle East, Eastern Europe and France.
PUI Libya mission started implementing operations in East of Libya (Benghazi area) in 2017 and developed an emergency health response that provides primary health care services to the most vulnerable population. PUI’s intervention focuses on health care through the deployment of Mobile Health Teams (MHT) delivering direct services to internal displaced populations and their host communities, migrants, refugees and asylum seekers. PUI Health intervention consists of general practitioners consultations, adequate treatment provision, sexual and reproductive health services, integrated management of Childhood Illness, psychosocial support interventions. In 2019, PUI Benghazi office is starting a new project called Evidence Based NCD care, a model for PHC in Libya with the objective to enhance access to Non Communicable Disease health services in the PHC level in the target area. The project includes 2 health facilities and 2,000 patients will benefit from the services.
Since 2018, PUI intends to extend its area of intervention to eastern and southern Mantikas in East of Libya to better reach out the most vulnerable. For that purpose, PUI conducted an exploratory mission in the Al Kufrah region in order to identify the specific needs of this isolated area and develop an adapted humanitarian response. Thus, PUI will soon start implementing comprehensive health related activities to ensure a continuous access to essential care. PUI’s Al Kufrah’s action will combine three levels of intervention: (1) Direct service delivery of primary health care by one MHT through an outreach approach targeting the vulnerable population, (2) At community level, PUI will deploy a network of community health workers (CHW) that will facilitate and optimize the work of the MHT through sensitisation, screening and referral activities; and (3) At health facility level via technical support. The operation will start in Autumn 2019 after a three month inception phase including capacity building of the team and installation of a PUI office, composed of a full management and health team.
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Job Description




Overall purpose




The Finance & Administration Manager works under the direct supervision of the Head of Base (HOB) and with the technical support of the Finance and Administration Coordinator (FAC) ensures a sound financial, accounting and budgetary management of the base as well as management of human resources, in compliance with the procedures of PUI and donors.
 





Responsibilities and scope of duties







Administrative and Financial Support: Oversees administrative and financial questions, and Ensures compliance with relevant procedures, with substantive support from the mission FAC.

Human Resources: supervises the on-site activities related to administrative and HR management with support from FAC.

Report and Information Dissemination: Coordinates/plans with other departments for an efficient support to the programs











 
Focus on 5 priority activities relating to the context of the mission (opening)





1.       In a context of opening of the base, structure the Administration department for an efficient support to the activities:

Internally: trainings of admin team, distribution of tasks, implementation of process and follow up tools in compliance with PUI and donor’s procedures…
Externally with other departments: guidance of all PUI staffs regarding admin procedures (explanation of the responsibilities under the Admin department, respect of process, planning of activities…)

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2.       Ensure an easy payment of local expenses (opening of a bank account, alternative options to cope with the current financial crisis (shortage of cash, inflation…) in order to have a smooth running of activities
3.       Strongly Participates to a smooth collaboration between Logistics, Admin and Programs, especially regarding Procurement process and the respect of high standard rules (steps, validation process, reporting, archiving of HR/Fin/Admin documents…)
4.       Close Financial Follow up of the mission through a proper accounting system, planning of activities and related expenses for an optimized use of resources and better financial visibility.
5.       Ensure a smooth implementation of the HR process within his/her Base: Set up, review of the internal regulations in compliance with Local Labor Law and drafting of related HR templates
Please look at the full Job description attached for more details on tasks and responsibilties





 
Benefits

Attractive Salary paid in EURO + other benefits (Family Health Insurance…)
Induction trainings paid in Tunis and/or Benghazi

Job Requirements








ESSENTIAL




DESIRABLE





TRAINING


Financial/accounting or HR management


Project management





PROFESSIONAL EXPERIENCE
Humanitarian
International
Technical



 
2 years in INGO
 
Min. 2 years in HR and Finance



 
Opening of a base
Work in an international environment






KNOWLEDGE AND SKILLS
 



–        Team Management
–        HR, Administration, Finance skills



–        Assess a situation and suggest an action plan
–        Knowledge of procedures of institutional donors (UE, OFDA, ECHO, AAP, UN agencies …)






LANGUAGES English + Arabic


Advanced level in both oral and writing








SOFTWARE
Pack Office
Saga



At least Advanced Level


 
 
Basic level






How To Apply
Interested candidates should submit their applications by EMAIL ONLY with the subject: AKF FAM+ your FULL NAME to lby.recruitment@premiere-urgence.org with letter of motivation, resume, diplomas and any relevant certificates (work, training, authorisation from Libyan ministries to work for another employer..), contact (phone/email)
Applications not respecting these instructions may not be considered.

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