Secretary of the Tenders Committee - Zallaf company

Summary of duties and responsibilities:
Performing the routine works including welcoming customers, scheduling appointments, responding to phone calls, filing and keeping files and records and following up the implementation of the taken decisions.

Nature of the job:

Responsibilities and duties of the job: 
• Typing letters, reports, memoranda, receiving and registering letters (in Arabic and English) and documents related to the section activities.
• Creating a system to keep the section incoming and out coming registers and referring to the in charge person those of copies related to previous correspondences.
• Reviewing the accomplished works and following up some of the decisions taken by the concerned official and informing him of the procedures taken with their regard and the achieved results.
• Making phone calls and responding to enquires that sent to the office of the direct supervisor and recording the comments.
• Keeping registers, records and files related to the section activities and following up the transactions until the necessary decisions are taken in that respect.
• Preparing stationery requests and receiving them.
• Making phone calls and responding to enquires sent to the direct supervisor office and taking notes.
• Organizing the special correspondences between the departments to which the Secretary is affiliated.
• Preparing data, forms and reports.
• Abiding by the entire applicable regulations and procedures of safety.
• Performing other works and duties related to his/her job or as required by the direct supervisor.
• Maintaining all the topics and issues confidential, keeping full honesty and reliability in work and performing all required works promptly and accurately.

Basic Skills:

• Proficiency in English and Arabic languages is required.
• Very good writing skills.
• Basic skills in using computers and its different applications.
• Ability to write reports and work proposals in a good way.
• Knowledge of middle management skills (planning, organization, following up, instruction and decision making).
• Knowledge of computers and the essential software skills required to perform the section / coordination works.
• Having individual communication skills.
• Knowledge and awareness of the entire related laws, systems and regulations applicable in the Company.

Summary of the requirements for the job applicant:

• Work experience of not less than 5 years.
• Education level: Higher Diploma in Law.

Please click on the link below to apply:

https://zallaf.com/jobs/secretary-of-the-tenders-committee/

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