International Republican Institute (Driver)

The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.



IRI Libya has a local office in Tripoli, Libya that requires driving services. The driver will carry out logistical and administrative duties such as bank runs and transportation of staff to help facilitate the smooth functioning of the office.



Selected driver will provide the following services using a vehicle with a 5-seat capacity that is from no earlier than 2013:

Operates vehicle in a safe and courteous manner
Keeps the vehicle clean inside and outside
Maintains accurate, up-to-date records on trip sheets, car logs, vehicle maintenance, fuel purchases, incident reports, accident reports, vehicle condition reports and other records that are requested from management
Coordinate the schedule for major and periodic vehicle maintenance with management and staff to minimize service interruptions
Completes all field activities assigned by his supervisors
Completes all banking runs assigned by his supervisors
Completes all administrative and logistical work assigned by his supervisor
Drives staff to external meetings when necessary


Period of Performance:
One year from signature of contract.









A nonprofit organization dedicated to advancing democracy worldwide



Technical Bid:
Interested bidders must present the technical bids outlining the following information:

Proposals will not exceed five pages (not including cover page). Attachments must include:
Driver license for each driver
Detailed information on each vehicle
Documents proving that vehicles are under full coverage insurance


If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., the technical bids must contain Bidder’s Taxpayer Identification Number.



Price information should be presented as a firm-fixed Unit Price for the deliverables identified below and in the format of the table below. Pricing must be valid for at least 60 (sixty) calendar days after the due date for proposal submission. The proposed Unit Price should be fixed and inclusive of all costs to perform, including inspection services, transportation, taxes, import duties (if any), and other levies. If there are any additional fees not reflected in the table below, such pricing must be fully described in the bid. Bids must be submitted in Libyan Dinars; payments under any resulting contract will be made in this currency.



IRI will pay a mileage rate based on U.S. General Service Administration rates for the usage of a privately owned automobile, equaling to 1.18 LYD per kilometer. The driver must keep a log for all trips as mentioned above in order to be paid for fuel expenses.



Unit

Unit Cost

Number of Units

Total

Driving services

Per month

12





IFB Terms and Conditions:
Prospective Bidders are requested to review clauses incorporated by reference in the section “Notice Listing Contract Clauses Incorporated by Reference”. By submitting a bid, bidder agrees to comply with all terms, conditions, and provisions included in the solicitation and agreement to the services identified above, and will specifically identify any disagreement with or exceptions to the terms, conditions, and
IRI may reject any or all bids if such is within IRI’s
The Bidder’s initial bid should contain the Bidder’s best
IRI reserves the right to make multiple awards or partial awards if, after considering administrative burden, it is in IRI’s best interest to do
Discussions with Bidders following the receipt of a bid do not constitute a rejection or counteroffer by
IRI will hold all submissions as confidential and shall not be disclosed to third parties. IRI reserves the right to share bids internally, across divisions, for the purposes of evaluating the
By submitting a bid, Bidder agrees to comply with all terms, conditions, and provisions included in the solicitation and agreement to the services identified


above, and will specifically identify any disagreement with or exceptions to the terms, conditions, and provisions.

Bidders confirm that the prices in the bid/proposal/application/quote have been arrived at independently, without any consultation, communication, or agreement with any other bidder or competitor for the purpose of restricting competition.
Bidders agree to disclose as part of the bid submission:
Any close, familial, or financial relationships with IRI staff and For example, the bidder must disclose if a bidder’s mother conducts volunteer trainings for IRI.
Any family or financial relationship with other bidders submitting For example, if the bidder’s father owns a company that is submitting another bid, the bidder must state this.
Any other action that might be interpreted as potential conflict of


Evaluation and Award Process:
IRI may contact any Bidder for clarification or additional information, but Bidders are advised that IRI intends to evaluate the offers based on the written bids and reserves the right to make decisions based solely on the information provided with the initial bids. IRI may but is not obligated to conduct additional negotiations with the most highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more
Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.
IRI may determine that a bid is unacceptable if the prices proposed are materially unbalanced between line items or sub-line Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A bid may be rejected if IRI determines that the lack of balance poses an unacceptable risk.
IRI will conduct a source selection based as follows:


IRI intends to make an award to the responsible Offeror whose proposal is fully responsive to the requirements of this RFP, and whose overall price is the lowest.



IRI intends to evaluate bids in accordance with these factors and make an award to the responsible bidder whose proposal is most advantageous to the program.



If a cost realism analysis is performed, cost realism may be considered in evaluating performance or


Submission Instructions:


Bids must be submitted via email to Michael Momayezi, at mmomayezi@iri.org with the subject line “MENA2018L16o IFB” by the deadline listed above.



IRI Obligations
Issuance of this IFB does not constitute and award commitment on the part of IRI, nor does it commit IRI to pay for costs incurred in the preparation and submission of a quotation.



Notice Listing Contract Clauses Incorporated by Reference
IRI is required to make the subcontractor subject to the clauses of the prime award. This subcontract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Where “flow-down” to the subcontractor is appropriate and applicable, references to “USAID” or ”Department of State” shall be interpreted to mean “IRI”, “Recipient” to mean “Contractor”, and “Subrecipient” to mean “lower-tier subrecipients”. Included by reference are 2 C.F.R. 200 and USAID Standard Provisions for Non-US Non- governmental Organizations/US Department of State Standard Terms and Conditions.

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