PROJECT MANAGER - Handicap International

JOB DESCRIPTION
TITLE: PROJECT MANAGER HEALTH
Location: Tripoli – Libya
 
 
Project:   Emergency Health and Protection Response for the Most Vulnerable, Crisis Affected Persons in Libya
 
GLOBAL OBJECTIVE OF THE POSITION
 
The Project Manager is responsible for ensuring the timely implementation and sound monitoring of the health and protection projects and ensuring coordination and complementarity with other humanitarian actors in their implementation area.
 
HIERARCHICAL RELATIONSHIPS
 
Line and technical supervisor: Operations Coordinator (OC, based in Tunis).
 
RESPONSIBILITIES AND TASKS DESCRIPTION

Manage the project


Plan the different stages and tasks involved in realizing the project
Participate in the identification and design of the project implementation strategy in collaboration with the project team, the OC and HoM (Head of Mission).
Define and implement any contractual arrangements with partners and/or local stakeholders necessary for the implementation of the project, to be validated by the HoM.
Develop quality assurance systems and tools and direct the implementation of the project activities and monitoring procedures.
Facilitate the implementation of performance review of the various stages of the project cycle. Ensure the timely monitoring of project activities, their timely conduction and conformity with the set objectives.
Actively communicate and disseminate information about the project activities to national and international partners (where applicable) and stakeholders.
Contribute to and facilitate as much as possible the coordination of the annual program of activities, workshops and events.
Ensure the appropriate and continuous archiving of project documents.
In close collaboration with OC, design, prepare and deliver project related trainings to project staff, beneficiaries, partners and other stakeholders as required to meet project outcomes.

 

Assure the project’s technical framework


Support the implementation of the project’s technical framework established according to sectorial strategy and validated by the Technical advisors.
Direct the project’s quality approach in terms of realization and impact.
Supervise the DBO to ensure the accuracy of the database, according to the information collected in the field by the project teams.
In close collaboration with the OC and Technical Advisors, determine the methodology used in the project including: curricula for trainings (for both project staff and beneficiaries), elaboration and testing of Information, Education and Communication (IEC) materials in a community-based participatory approach, and supporting the definition and set up of the Data Management System and Tools (including protocols, questionnaires, and database).

 

Oversee the management of the project staff


Participate in various stages of recruitment in collaboration with the support services department and OC (job profiles, tests, interviews and selection).
Develop Individual Action Plans (IAP) and set objectives for each team member under direct line management and ensure that all staff receives regular supervision, mentoring and performance management to continually evaluate and improve their capacities in all related functions.
Draw IAPs for each project team member and monitoring progress against IAPs.
Identify additional staff training needs and assist in the planning, development and delivery of training (internal refresher training, external training – formal and/or informal), in collaboration with OC and Technical Advisors.
Plan, prepare and chair team meetings in Libya on a regular basis.
Assure effective communication and a positive team spirit within the team.
Coordinate with the Security Focal point on weekly movement and support in security monitoring in the working areas.
Ensure conflict resolution (personal and professional) within your team and inform HoM and/or Support Services Coordinator as appropriate.
With the support services department, ensure that personal record keeping systems are maintained and monitored (records of sickness/absences, annual leave…).
Ensure security and safety procedures are followed by project staff and report any incidents or violations following the HI security protocol.
Provide operational induction briefings to all new staff and visitors to Libya.

 

Reporting: Activity reports and Donor reports


Actively contribute to monthly, mid-term and annual reports according to donor requirements and request from OC.
Provide clear instructions to the DBO and other project staff in regards to internal and external reporting requirements.
Participate in any additional documents or reports as requested by OC.
Alert the OC as early as possible if issues/delays are identified within the project, and propose mitigation measures.

 


Contribute to the effective management of financial, logistical and material resources



Forecast the project needs in terms of expenses and share with OC your request for validation according to the existing HI policy and guidelines.
Ensure close coordination with the support services department for the smooth and timely organization of procurement, purchasing of materials and transport needs for the project activities.
Ensure that procedures and internal logistics are followed by the project team and by the partners (where applicable).

 

Communication and Representation


Represent Handicap International at relevant meetings, trainings, workshops, conferences and other events in Libya, as directed by OC.
Actively contribute to HI-Libya representation on social media, including Facebook and other platforms, in collaboration with OC. Ensure HI Communication guidelines and rules are respected.
Maintain a positive image of Handicap international at all times and in all circumstances.

 

Contribute towards the capitalization of experience


In collaboration with the technical support of OC:

Identify issues which should be capitalized on and define capitalization method.
Collect the necessary data using criteria and indicators previously established.
Participate in analyzing the data.
Communicate the results to the project stakeholders.



 
This list is considered as exhaustive as possible of the duties related to the post. Nevertheless, the employee is expected to be flexible according to programme needs and to accept extra duties, temporarily or permanently, in respect to working hours and workload.
 
 
CONFIDENTIALITY CLAUSE
 
As the position is involved in sensitive topics such as security or strategy, he/ she must observe absolute discretion within and outside HI.  Disrespect of this clause might have immediate dismissal as a result.
                                                           
 
TIME SCHEDULE
 
Location: Tripoli, with regular visits to other areas of intervention – if possible
Weekly hours: 40
Schedule: Sunday to Thursday, from 08.30 to 16.30 including one hour lunch break on regular basis, with possible modifications according to project priorities, not exceeding 40 hours per week.

لتقدم للوظيفة أنتهت صلاحية الاعلان