FINANCE OFFICER & CASHIER - Mercy Corps

About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program / Department Summary
The Mercy Corps Finance Department is responsible for all financial functions in Libya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working in the Finance Department under the direct supervision of the Deputy Team Leader in Libya with a technical line to the Deputy Finance Manager in Tunis, the Finance Officer & Cashier will assist in the processing and recording of payment transactions in timely and accurate manner. She/He is responsible for maintaining cash controls, preparing payments for the Tripoli office and all accounting operations for the Tripoli office. She/He ensures that all transactions are properly documented, in compliance with Mercy Corps policies, procedures and Libyan regulations.
Essential Job Responsibilities
FINANCE & ACCOUNTING
Review cash, check, wire payment requests and ensure that all required documents are attached.
Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
Petty Cash management.
Other daily accounting and finance work for the Libya office, as necessary.
Prepare Monthly Tax & Social declarations in accordance with Libyan Labor and Tax Laws.
Ensure monthly and quarterly reconciliation of all tax accounts for Libya.
Primary focal point for maintaining banking relations with the Mercy Corps Libyan bank (account).
Keep Deputy Finance Manager, Finance Manager, and Country Director in Tunis, informed of all bank & tax issues.
Maintain bank information on accounts and signatories.
Review and prepare bank statements for Libyan bank accounts.
Provides advances to Libyan staff when needed and ensures advance settlements in accordance with Mercy Corps policies.
Assist in financial reports preparation
Assist with audits (documentation, information, etc.) as necessary.
Prepare month close requirements for Libyan accounts, and assist in the month close and preparation of any photocopies and/or reports as necessary for both Mercy Corps and donors.
Maintain orderly financial files in Libya in accordance with Mercy Corps procedures. File all cash and bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded.
Ensure timely/daily registration of transactions in the accounting system.
Assist with review of partner/ subawardee financial reports, as necessary.
Collect and review employee and consultant monthly timesheets and contracts in Libya, providing them to Tunis times (for payroll, month close, etc.).
Adherence to all Mercy Corps policies and procedures as outlined in manuals, reference documentation, and etc. available online.
Conduct herself/himself both professionally and personally in such a manner as to bring credit to mercy Corps and not to jeopardize its humanitarian mission.
All other duties as assigned.
Organizational Learning 
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility
None.
Accountability
Reports Directly To: Deputy Team Leader Libya (with technical direction from Deputy Finance Manager, Tunis – should be consulted for planned leaves, training, performance reviews, etc.)
Works Directly With: Libyan program and operations staff, as well as Tunisian finance, operations and management staff.
Knowledge and Experience
Two or more years of bookkeeping, banking or cashiering experience.
A degree in accounting or a relevant business field is desirable.
Strong computer skills in MS Office programs, particularly Excel.
Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
Strong analytical thinking, proven ability to learn quickly.
Experience with INGOs is a plus.
Ability to work effectively with an ethnically diverse team in a sensitive environment.
Organizing and archiving skills.
Excellent oral and written English skills, fluent in Arabic, knowledge of French.
Success Factors
A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential. The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary.

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