Office Administrator & Receptionist - Hivespace

Hive Space
 
Overview
Hive Space is co-working space that aims to create not only the right place for people to work and build their businesses, but to also make them a part of a collaborative and positive community.
Mission 
Our mission statement is simple, we are here to create an effective and collaborative community for start-ups, entrepreneurs, freelancers and business owners, doing so by providing a healthy and professional shared environment, where they can share their ideas, grow their networks and support each other, with the help of our creative and ever learning team to provide them with everything they need to make an economic impact on the community.
Position summary
We are looking for an enthusiastic, organised and problem solver office administrator and receptionist to be the first point of contact with our awesome entrepreneurs, startups and all our clients.
You will create a friendly environment by making our clients feel welcome, solving problems on-site and assisting with organizing  events and workshops.
 
Requirements
What you must have:

College graduate.
2-3 years of administration work.
Excellent level of English (written and spoken).
You must be passionate about people.
Have awesome communication skills (in person and written) and openness, as you will be constantly interacting with our clients and team.
You must be friendly and approachable, as well as confident and trustworthy.
Organized, flexible, pay good attention to details and multitasking skills is important as well.
Good knowledge of Microsoft Office, a liking for detailed planning.
Previous experience in managing a reception.

 
Responsibilities:

welcome visitors by greeting, directing and announcing them to the appropriate person/people
Get to know our members professionally in order to understand how best to add value to their businesses
Stay informed of all site and policy changes as they occur and be able to articulate them accurately to members.
Be pro-active about member needs to address new challenges and opportunities and solve problems for members on a daily basis through creative thinking.
Operate office management software to make office space bookings, and appointments
responding to e-mails and answering phone calls.
Organise, package and send out/courier mail
Maintain office security by following office procedures, monitoring access control.
Maintain office meeting/appointment calendar.
Perform administrative duties such as filing, and photocopying
Coordinate office cleaning and gardening staff
Maintain office supplies such as stationary, and services such as IT support
Handle office petty cash
Answer questions and address complaints
Monitor office expenses and costs

 
To apply please send your CV to: info@hivespace.ly

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