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National Post Administrative/Logistics Assistant - United Nations Population Fund
Job title: Administrative/Logistics Assistant Level: GS-5 Position Number: 00149755 Job ID: 27210 Location: Libya, Tripoli Fixed term/Temporary: Fixed Term Rotational/Non Rotational: Non-Rotational Duration: One year -renewable The Position The position provides functional leadership in administrative, procurement and logistical services under the guidance and oversight of UNFPA Country Office (CO) senior management. The position may require to supervise the other junior administrative and support staff You will report directly to the International Operations Manager How you can make a difference UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results Job Purpose You will deliver high quality administrative, procurement and logistical services by mastering relevant UNFPA administrative and procurement policy & procedures and applicable guides. You are expected to promote a client-oriented, quality and results- oriented approach by interpreting and implementing the relevant rules, procedures and guidelines, providing support for the implementation of UNFPA programme You would be responsible for Administration Ensures implementation of operational strategies, focusing on achievement of the following results Full compliance of administrative activities as per UNFPA rules, regulations, policies and strategies Provide Administrative support to the programme team during conferences, workshops, meetings and other events. Maintenance of the filing system ensuring safekeeping of confidential materials. Act as CO assets focal person and manage the assets as per UNFPA Assets Management Policy Procurement Coordinate with programme and operation colleagues for the provision of goods specifications and service ToRs for the timely provision of goods and services Assist and draft solicitation documents like RFQs, ITBs, EoIs or RFPs as per UNFPA procurement procedures Issue Purchase Orders for the provision of goods and services by vendors, consultants, and staff Create/update vendors in ATLAS through vendor portal. Work closely with government, clearance and forwarding agent for custom clearance, storage and inland transport for goods and equipment procured by UNFPA. Assist in designing of dignity Kit, conduct market research and complete timely procurement Ensure timely update of order tracking system (OTS) and liaison with UNFPA finance branch to ensure all inventory items adequately reflected in shipment tracker Logistics Contribute to periodical assets verification exercise and ensure corrective actions are taken where required Coordinate all logistics process including coordination with UNFPA procurement services branch Prepare documents for customs clearance and shipping or transport of equipment to field offices Support optimal communication flow between the office in Tunis and in Tripoli on humanitarian logistics, procurement, vendor profiles, market research of goods and services, including reproductive health, dignity and hygiene kits Collect quotation for goods and services, support the evaluation of bids and submits them for review and selection by the authorized official or committee, as per UNFPA procurement procedures Raises requisitions in UNFPA ATLAS System and other applicable ATLAS work. Assist in the distribution plan of emergency services and goods in cooperation with the humanitarian team Support arrangement of the storage of humanitarian commodities as necessary, follows-up and report on the inventory management and distribution, in close coordination with the humanitarian team Supports the Admin/ Logistics Associate and the Shipment Tracker focal point for The timely and accurate reporting of all inventory transactions (e.g., physical receipt, put in warehouse, handover and disposals / adjustments) Assist in contingency planning and logistics preparedness reviews. Carrying physical inventory spot-checks with Implementing Partners managing UNFPA goods and commodities Perform any other duties, as may be required by CO senior management Qualifications and Experience Education Completion of Secondary Level Education. Additional qualifications in Logistics, Administration or other business functions, is desirable. Certification in logistics or procurement will be an added advantage Knowledge and Experience Minimum of 5 years of relevant experience in logistics, administration or procurement. Practical experience in transportation, shipping, port operations, customs clearance and freight forwarding Proficiency in current office software applications and corporate IT systems Prior experience in working with ERP financials is an advantage UN common system experience is desirable Language Fluency in both written and spoken English and Arabic Kindly note that ONLY applications submitted via the link below will be considered
Full/Part time: FullHow To Apply
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