HR / Administrative Assistant - Security Side Ltd.

Security side is a modern Libyan company specialized in the field of security and safety, including:

Cooperation and contracting with all public and private entities to protect enterprises, companies, properties, members, embassies and convoys.
Contribute and cooperate in the support of the security and safety in the community through special programs carried out by qualified professionals and specialized task forces to protect the security infrastructure.
Supply and installation of surveillance, control and safety systems for enterprises, residential and industrial buildings.
Cooperation in the field of safety and security in coordination with the official authorities and the competent bodies in all programs of safety and security in accordance with the provisions of the legislation and Libyan law.

 
Job Title:          HR / Administrative Assistant
Section/Unit:    Human Resource
Supervisor:      Human Resources Manager
Duty Station:    Head Office -Tripoli – Janzur
Closing Date:    10/01/2020
 
General Job Provisions:
Provide Admin. support to HR Department via execution of all HR clerical and administrative works.
Custodian for employees records and responsible to manage and update all Personal records of employees.
A- Basic Function:
Provides on desk clerical and administrative support.
Manages employees’ personal files time records, annual leaves, sick leave and Daily administrative activities.
Supports and maintains an efficient and reliable computerized Human Resources Information and data that will support timely management decision making. Assist in new hire orientation and settlement into the company including coordination of monthly reviews and administrative support to the HR team.
B- Principal Accountabilities:
Collect documents/forms for new hires / Archive / Data base .
Open files for new employees, receive & file copies of required documents & ensure that the new hire checklist is completed & filed.
Issues employment contract to newly hired employees, renewal letters to contract employees and termination letters.
Takes the New hires through their packs and prepares the required documents for payroll and their files
Assists the new hires to complete the required recruitment forms and documents
Conducts a mini orientation for both interns and new employees
Renewal of Contracts for Non-Regular Employees
Keeps track of contract expiry dates one month before expiry date and via sending a reminder to the employee’s
Checks and confirms with the departmental managers on whether they wish to renew the contract for the employee concerned and send them the Contract Extension if confirmed.
Request evaluation from the departmental managers before probation period and contract expiry.
Daily monitoring of employees’ attendance to prepare weekly and monthly attendance reports.
Prepares and updates monthly records of employees relating to annual leave/transfers/movements/ promotion etc…
Updates information on employee Files, cards and all HR records.
Prepares medical expenses for all staff and prepare report whenever required
Frequent monitoring and timely updating leave balance for the employees to prepare the monthly report to be circulated to the departments.
On monthly basis, prepares monthly & quarterly HR reports & sick leave.
Updating & implementing documentation system.
Assists HR on daily Administrative duties
Prepares the attendance report weekly.
 
Qualification
College Degree in Business Administration or any relevant field of study.
Minimum   2 years’ experience in Human Resources/Administration
Proficiency in Microsoft Office packages (Excel, Word and Access)
Experience in use of email and internet.
Fluency in English (Read / Write / Speak )
 
How To Apply
Please send your C.V and Cover Letter to the Email Address ssalahddin@securityside.ly with 004 as a Subject .
 
Good Luck
 

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