Main Purpose
This position is responsible for the implementation of Human Resources policies and procedures, and the correct administrative management of all staffs working in the base (Tripoli) according to INTERSOS procedures, in order to ensure legal compliance to local laws and support the administrative staff of the other bases of INTERSOS in Libya relating to the HR management.
Reporting to:
Hierarchical: Head of Mission
Functional: HR HQ office
Coordinates with: Country Finance Coordinator
Duty Station: Tripoli, with filed visits
Tasks
- Guide and support managers and staffs on HR policies and procedures and monitor the implementation of the rules in line with the Internal Regulation and Labor Law
- Executes administrative, legal related tasks and payroll procedures ensuring that all data related to monthly salary calculation of national employees of INTERSOS are correctly collected (days off, unpaid leaves, sick leaves, overtime, etc.)
- Ensure that all staffs in the project (National, international, visits, etc.) are properly briefed and/or inducted.
- Support the bases with performance management, capacity building, disciplinary measures and other HR matters
- Conduct interviews and select applicants who meet the specified criteria for the position as per the recruitment process and in close coordination with the line managers
- Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, preparing all mandatory tax declarations in order to ensure legal compliance
- Draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. Archive the personnel documentation and keep it in order
- Update local Social security Tax office employee files in order to meet legal requirements and duties
- Update regularly the projects’ and mission organizational chart and Job Descriptions in consultation with relevant staffs (i.e. Head of Mission, Heads of Base, Project Managers, Programme Coordinator, CFC, etc.)
- Follow up on the implementation of the staffs performance appraisal system
- Plan and conduct internal HR workshops and trainings for national staffs according to organizational needs
- Support the managers in detecting training needs through consolidating staffs performance result, in properly evaluating people performance and in potential identification, and follow up on action plans to improve people capabilities
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending INTERSOS ’s interests and based on Internal Regulation
- Make all administrative information available to the staffs (posting, meetings, etc.)
- In close collaboration with the Project Managers and Programme Staff, looks for the best options to avoid and/or solve possible labour conflicts in the project
- Translate documents into local language.
- Prepare and share statistical HR reports as requested
Education
- Completed university degree from an accredited academic institution in Business Administration or related fields, with at least four years of relevant experience Human resources or administration;
- High school degree with at least six years of relevant work experience;
Behavioral competencies:
- High level of integrity and understanding of procurement ethics.
- High level of planning & organisational skills & able to meet deadlines.
- Analytical thinking & decision making.
- Very good communication and interpersonal skills.
- Good negotiation skills
- Initiative
- Flexibility and adaptability.
Languages:
- Fluent in Arabic & English.
How To Apply
Please apply using a cover letter and up-to-date CV to the following email address: admin.libya@intersos.org. Please also include details of your current remuneration and salary expectations.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Application closes on 11th January 2020 at midnight Tripoli time.
Due to the large number of applications, only the pre-selected candidates will be contacted
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