ADMINISTRATION OFFICER – Tripoli - Handicap International

 
JOB ADVERT
TITLE: ADMINISTRATION OFFICER ( FIN & HR )
PLACE: Tripoli- LIBYA
 
 
This position is open to Libya national only and no double job
 
 
JOB CONTEXT
 
Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
 
Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details about the organization: http://www.handicap-international.org/ 
 
Type of contract: FIXED TERM
 
 
GLOBAL OBJECTIVE OF THE POSITION
 
At his/her assigned project level, the admin officer supports his/her line-manager in processing accounting operations, following-up Human Resources issues, implementing and supervising.
 
In particular, he/she lends support to carrying out urgent activities and the filing and archiving of official and/or internal documents.
 
He/she organizes the schedule and supervises the cleaners.
 
RESPONSIBILITIES
 
 

Administrative management of personnel:

 

Welcome and participate in administrative briefing of new personnel
Assist the admin manager for the administrative management of recruitment and hiring
Participate in the organization of training
Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Handicap International employees
Ensure the confidentiality of all HR datas
Participate in the monitoring of work contracts on the project
Issue pay slips and supervise payment of salaries after approval by the admin manager
Pay taxes and duties and create pay records for the relevant organizations
Keep an organization chart up to date for the project
Participate in the application of policies relating to salaries and benefits for Handicap International

 

Treasury / accounting / management


Supervise the physical maintenance and safety of cash boxes
Prepare monthly closing, revision and integrity of accounts for the project
Participate in audits or any checks issued by partners or head office, at the project level
Participate in the consolidation of budget follow ups and cash forecasts at the project level
Monitor due dates for payments of contracts managed by the liner managers
List liquidity needs in concert with the admin manager
Carry out pay-outs and advances, within established guidelines
Keep the registry of cash pay-outs and the cashier’s register
Record budgetary transfers and keep accounting codes
Verify, before recording, that records conform to regulations and procedures of Handicap International
Translate accounting documents if necessary
Verify cash balances daily and report any discrepancies to superior
Archive accounting records according to HI procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information

 
HIERARCHICAL  AND FUNCTIONNAL RELATIONSHIPS
 
Line manager: Administration Manager
 
Supervision:  

Cleaner

 
 
 
REQUIRED PROFILE
 
The successful applicant must meet the following requirements:

Diploma in Finances, Management or related domain
At least 2 years of professional experience in humanitarian and/or development context
At least 1 year mandatory on a similar position
Good stress management
Resistance to pressure
Analytical capability
Organized and methodical
Reliable
Strong sense of responsibilities
Strong listening and empathy skills
Ability to adapt, manage priorities and be pragmatic
Diplomatic and with a sense of negotiation
Good communication skills
Honesty and rigor
Excellent communication skills and ability to convey positioning and values of the organization
English mandatory (oral and written) ; Arabic knowledge is a strong asset

Please send your CV and cover letter by email to recruitment-tripoli@Libya.hi.org with the subject reference “ADM-OFF-TRIP”
 
Application with CV only will not be considered.
 
Application closing date is 23 February 2020
 
Only short-listed candidates will be called for an interview and testing.
 
 
 
“Handicap International is an equal opportunity employer”
“Apply at Handicap International job offers is free of charge”

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