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HR Assistant - Septimius Security
HR Assistant Job Summary We are seeking an administrative assistant to support the HR Department via execution of all HR clerical and administrative works. Custodian for employees records and responsible to manage and update all Personal records of employees. This is a full-time position from Saturday to Thursday, 09:00 am to 05:00 pm, The post is based in Tripoli, Libya. A- Basic Function: Provides on desk clerical and administrative support. Manages employees’ personal files time records, annual leaves, sick leave and Daily administrative activities. Supports and maintains an efficient and reliable computerized Human Resources Information and data that will support timely management decision making. Assist in new hire orientation and settlement into the company including coordination of monthly reviews and administrative support to the HR. B- Principal Accountabilities: Collect documents/forms for new hires / Archive / Database. Open files for new employees, receive & file copies of required documents & ensure that the new hire checklist is completed & filed. Issues employment contract to newly hired employees, renewal letters to contract employees and termination letters. Takes the New hires through their packs and prepares the required documents for payroll and their files Assists the new hires to complete the required recruitment forms and documents Conducts a mini orientation for both interns and new employees Renewal of Contracts for Non-Regular Employees Keeps track of contract expiry dates one month before expiry date and via sending a reminder to the employee’s Checks and confirms with the departmental managers on whether they wish to renew the contract for the employee concerned and send them the Contract Extension if confirmed. Request evaluation from the departmental managers before probation period and contract expiry. Daily monitoring of employees’ attendance to prepare weekly and monthly attendance reports. Prepares and updates monthly records of employees relating to annual leave/transfers/movements/ promotion etc… Updates information on employee Files, cards and all HR records. Frequent monitoring and timely updating leave balance for the employees to prepare the monthly report to be circulated to the departments. On monthly basis, prepares monthly & quarterly HR reports & sick leave. Updating & implementing documentation system. Assists HR on daily Administrative duties Qualification College Degree in Business Administration or any relevant field of study. Minimum 2 years’ experience in Human Resources/Administration Proficiency in Microsoft Office packages (Excel, Word and Access) Experience in use of email and internet. Fluency in English (Read / Write / Speak) BENEFITS Salary will be discussed during the interview according to qualifications and work experience HOW TO APPLY Interested candidates should send their CV and Cover letter to the Email address Recruitment@septimiussecurity.com mentioning Job Title as subject Good Luck
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