2 Grants Assistant Civil Society - ACTED Organization

Position: Grants Assistant Civil Society
Gender: Any
Vacancy: 2
Contract duration: 8 months
Contract Type: Full-time
Starting date: 15.March.2021
Closing date: 01.March.2021

*ACTED Background:

ACTED is an independent non-governmental organization operating in Libya since 2012 operating in the West, East and South of Libya. Since 2012 ACTED is implementing programs to support Civil Society in Libya. The following position will be part of this program.

*Assignment:

ACTED’s programme portfolio in Libya includes a significant component on Support to Civil Society. As part of this programmatic pillar, which is managed by the Civil Society Technical Coordinator, ACTED provides sub-grants to Libyan CSOs to conduct small- and medium-scale projects in their communities. These sub-grants are subject to ACTED’s strict compliance procedures, in terms of FLATS (including procurement procedures), and reporting (narrative and financial). To support CSOs to manage these requirements, and to ensure the compliance of CSO sub-grants to mitigate any risk of financial losses through ineligible expenses, ACTED has a team of Grants Officers in place, who work closely with CSOs.

*Chain of Command:

Under the authority of:

Grants Supervisor

Local coordination and instructions to be followed by Base Manager Tripoli

Responsible for:

The Grants Assistant is in charge of training and supporting the CSOs in their implementation & compliance reporting of grants, under ACTED’s Civil Society Programme

*Working Relations:

Internal Relations:

Base Manager Tripoli

Project Manager 14 EII

Project Officer 14 EII – Tripoli & Benghazi

Logistics Officer

Liaison Officer

Finance Officer

HR/Admin Officer

Resource Center Manager

External Relations:

CCS

CSOs

Municipalities

INGOs

*Function:

Support to CSOs:

• Train CSOs on the ACTED FLATS procedures & manual
• Support the implementation of activities by local CSOs
• Support the reporting completion of CSOs
• Ensure CSOs adherence to ACTED FLAT procedures and ACTED “technical guidance about subgrating to civil society organizations”

Project Reporting & Compliance:

• Support draft of narrative reports and contribute to the development of financial reports through regular budgetary follow up
• More generally, communicate systematically to the Project Manager & Project Officers on project progress and planning
• Ensure that CSOs are able to document their selection of beneficiaries and that they can provide data to ACTED, when requested

Monitoring of CSOs:

• Conduct regular field visits to CSOs, to see their activities and meet with the beneficiaries
• Analyze technical added-value and project impact
• Set up technical evaluation exercises during and following implementation.
• Identify best practices and lessons learned together with the CSOs
• Draft memos detailing lessons learned and best practices identified during the project, especially in the CSO’s activities;

*Qualifications:

• Education: Bachelor’s in finance, management, and/or local development field
• Familiarity with the aid system, and ability to understand donor and governmental requirement
• Excellent communication and drafting skills
• Proven ability to work creatively and independently both in the field and in the office
• Being a strong team player and adept at creating a strong team spirit
• Ability to organize and plan effectively
• Ability to work with culturally diverse groups of people
• Ability to travel and work in difficult conditions and under pressure
• Working knowledge of English is prefered

*HOW TO APPLY:

• TO APPLY: We look forward to receiving both: Cover letter+ your CV with 2-3 references attached by email to: Tripoli.jobs@acted.org
• THE POSITION YOUR APPLYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL OTHERWISE YOUR CV WILL NOT BE CONSIDERED.
• Please note Only qualified candidates will be contacted for an interview

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